Maine Association of Assessing Officers
Annual Business Meeting Minutes
October 9, 2008
11:00-12:00 p.m.

Present: Anne Gregory - Falmouth, Tammy Brown – North Haven, Bill Healey – Cumberland & Yarmouth, Marianne Cadrette-Anderson - Boothbay, Darryl McKenney - Waldoboro, Beth Bowdoin - Hermon , Martine Painchaud - Eliot, Helen Taylor - Gray, Elisa Trepanier - Windham, Kerry Leichtman - Rockport, Sue Varney - Wiscasset, Mark Caldwell - Farmington, Kathleen Geaghan – Oakland, Ruth Birtz – Lincoln, Bruce Kerns - Kittery, John Brushwein – Paris, Nancy Pinette – New Gloucester, Matthew Sturgis – Cape Elizabeth, Linnell Geronda – Rumford, Tom Edwards – Various, Richard Main – Lewiston, Jim Fennessy – Lewiston, Ken Priest – Lewiston, Virginia Joseph – Oakland, Judy Mathiau – Rockport. Joan Kiszely – MMA.

Call to Order: President Anne Gregory called the meeting to order at 11:05 a.m.

Brief Introductions

Secretary’s Report: Motion made by Richard Main , seconded by Darryl McKenny, all approved the October 4, 2007 Annual Business Meeting Minutes.

Treasurer’s Report: Treasurer Martine Painchaud reported on the October Financial Report. She noted that the total Income as of October 1, 2008 was $25,015.00, and the total Expenses to date was $10,364.79. She reported that the checkbook balance as of October 1, 2008 was $16,783.64. Motion made by Darryl McKenny, seconded by Matthew Sturgis, all approved the October Financial report.

Committee Reports

1. Education: Chair Dan Robinson – absent. Bill Healey reported that the Fall Conference was a huge success. He noted he would like to see more attendees.
2. Conference Committee report: Review of Fall Conference Evaluations: Bill Healey noted the evaluations came in noting that the conference was excellent. Also, it was noted that they want the Silent Auction again next year. • 2009 Fall Conference Site Selection: Bill Healey noted they have already started working on conference sites for next year. He noted they have already started on the Program for next year. Anne Gregory noted we had the Silent Auction at the Fall Convention and it was a huge success. They raised about $483.00 and she thanked the board for their assistance with the auction.
3. Membership • Chair Roger Hoy absent. Anne Gregory reported that there are 256 members to date. They have gained 32 new members this year. She welcomed all their new members.
4. Calendar/Advertisers • Chair Lisa Morin absent. Anne Gregory noted that the Calendars/Day Planners are available. She noted that the members would get these first then the remaining ones would go to others.
5. Audit • Chair Beth Bowdoin reported they did a very extensive audit. Everything went well, and the financials are in order. They thanked Martine for a good job done as Treasurer.
6. Newsletter • Editor Tammy Brown reported they were the recipients of the award. She noted she is always looking for articles. Members can email them to her by the 15th of the month. She also noted that everyone is going green, so in moving forward members would get their newsletter via email unless they do not have an email address. If they do not have an email address, they will get it via regular mail.
7. Ethics • Chair Joe Grube – absent. No ethics issues at this time. It was noted that a report on Ethics should go in the newsletter.
8. Legislative • Chair Marian Cadrette-Anderson reported they have been very active. The next change that will impact everyone would be the Tree Growth. Hopefully the program will be held to what it was designed for. She will keep everyone posted on this issue.
9. Scholarship • Chair Martine Painchaud reported that they like to give out two scholarships a year. If anyone has a need she encouraged them to apply by April 1st.

Other New Business Board Meeting: Anne Gregory noted that they held a last minute Board meeting yesterday at 10:30 a.m. at MMA. They usually do a Board meeting directly after the Fall Conference, but because it was in Bar Harbor, the board was anxious to get home. Anne Gregory reported that they discussed the following issues:

• Audit: Annual Meeting – Discussion to have their Annual Meeting in December. They approved two board-meeting minutes – May & July, 2009.
• Anne Gregory explained the change in the terms of the officers. The proposed slate of two year directors were nominated by Anne Gregory. Motion made by Bill Healey, seconded by Richard Main, all approved the 2009-2010 two year officers as follows: Joe Grube, Roger Hoy, Mark Caldwell, Lisa Morin.
• Anne Gregory went over the necessity of keeping the list of Assessor’s Duties and Responsibilities updated. Tammy Brown distributed the list to everyone in attendance.
• New Member Packet: It was noted that a new member never got a packet.
• Matthew Sturgis discussed collection & billing. There will be a meeting on October 22, 2008 to see where this goes from here. Lengthy discussion of collection & billing & regionalization.
• Mobile Homes & transfers: The problem with this issue is a mobile home could go to a lease lot and there is nothing to identify the cost. There is no document that is filed with the town to transfer these mobile homes. Assessors are constantly trying to find out who owns what.

Adjournment: Motion made by Darryl McKenney, seconded by, all adjourned the meeting at noon.

Click Here to download the Minutes